Privacy Policy

Last updated: February 2026

This Privacy Policy explains how HC Media Consulting ("we", "us", "our") collects, uses, and protects your personal data when you visit our website or contact us. We are committed to handling your data in accordance with the EU General Data Protection Regulation (GDPR) and applicable German data protection law.

1. Controller

The data controller responsible for your personal data is:

HC Media Consulting
[Your Street Address]
[Postcode, City], Germany
Email: [your@email.com]

2. Data We Collect and Why

2.1 Contact Form

When you submit our contact form, we collect your name, email address, and the content of your message. This data is processed to respond to your enquiry and, where relevant, to take pre-contractual steps at your request.

Legal basis: Art. 6(1)(b) GDPR (performance of a contract or pre-contractual measures). Retention period: up to 3 years from last contact, unless a longer retention is required by law.

2.2 Website Analytics (Google Analytics)

With your consent, we use Google Analytics 4 (provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) to collect anonymised information about how visitors use our website. This includes pages visited, time spent, and general geographic region (country/city level). IP addresses are anonymised before storage.

Google may transfer this data to servers in the United States. Such transfers are covered by Standard Contractual Clauses approved by the European Commission. You can review Google's privacy practices at policies.google.com/privacy.

Legal basis: Art. 6(1)(a) GDPR (your consent). You may withdraw your consent at any time via our cookie settings or by installing the Google Analytics opt-out browser add-on.

2.3 Email Communications

If you correspond with us by email, we retain those communications to handle your enquiry and for our records.

Legal basis: Art. 6(1)(b) GDPR (pre-contractual or contractual measures) or Art. 6(1)(f) GDPR (our legitimate interest in maintaining business records).

3. Service Providers

We use the following third-party processors to operate our website:

  • Resend (Resend Inc., USA) — to deliver emails sent via our contact form. Your name and email address are transmitted to Resend solely for this purpose. Data transfers to the US are covered by Standard Contractual Clauses.
  • Vercel (Vercel Inc., USA) — to host our website. Vercel processes standard server log data (IP address, request metadata) on our behalf.
  • Google Analytics — as described in section 2.2 above.

We do not sell your personal data. We do not share it with any third party except as described above or as required by law.

4. Your Rights

Under the GDPR, you have the right to:

  • Access — request a copy of the personal data we hold about you (Art. 15)
  • Rectification — request correction of inaccurate data (Art. 16)
  • Erasure — request deletion of your data ("right to be forgotten") (Art. 17)
  • Restriction — request that we restrict processing of your data (Art. 18)
  • Portability — receive your data in a structured, machine-readable format (Art. 20)
  • Objection — object to processing based on legitimate interests (Art. 21)
  • Withdraw consent — where processing is based on consent, withdraw it at any time without affecting the lawfulness of prior processing

To exercise any of these rights, contact us at [your@email.com]. We will respond within one month.

5. Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority. The competent authority in Germany is the data protection authority of the state in which we are established. A list of German supervisory authorities is available at www.bfdi.bund.de.

6. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. All data transmitted between your browser and our website is encrypted via TLS (HTTPS).

7. Changes to This Policy

We may update this Privacy Policy from time to time. The date at the top of this page reflects the most recent revision. We encourage you to review this page periodically.